When planning a trip abroad, individuals sometimes carry information, technology, and equipment with them. However, faculty, staff, and students need to be aware of the impact of export controls regulations when traveling internationally.
Export controls regulations affect items you take with you on a trip, such as:
o Laptops (both personal and UAMS property)
o Encryption items
o Data and technology
o Blueprints, drawings, and schematics
o Chemicals, biological materials, and scientific equipment
Export controls regulations may also be implicated in the following situations:
- Supplying certain technologies or data at a “closed” conference or meeting (a meeting that is not open to all technically qualified members of the public and attendees are not permitted to take notes)
- Restricted information (in print and electronic format or discussed verbally while abroad)
- Travel to sanctioned or embargoed countries
- Doing business with, or providing services to, certain people or entities (including human subjects and collaborative research)
You must ensure that any information you discuss or items that you carry are either not controlled or, if controlled, that you have proper licenses in place. A license may be required from the U.S. Departments of Commerce, State, or Treasury, depending on the items you are taking, the country to which you are traveling, and the individuals with whom you will interact.
Fortunately, most international travel does not raise any export control concerns. In some cases, an exclusion or exception to the license requirement is available. In order to assess any export control restrictions associated with your upcoming international trip, please answer the International Travel Checklist questions carefully. NOTE: Individuals can be help personally liable for exporting items, technical data, or software without a license or license exception.
International Travel Checklist
Please note: in accordance with the UAMS Export Control Policy & UAMS travelers must complete the International Travel Checklist and any applicable license exemption document, (available below) prior to international travel.
If the responses are “yes” to any of questions 1-9 in the International Travel Checklist below, please ensure this checklist is completed at least 45 days prior to trip commencement in order permit to the Office of Export Control to review. The Office of Export Control may contact you for additional information to complete the export review process. In the event a license if required, the Office of Export Control will submit a license application to the appropriate government agency.
If the response is “yes” to question 10 only, please complete the applicable Export License Exception Certification and keep it with you during your trip.
If you are unable to certify the statements contained on the Export License Exception Certification, contact the Office of Export Control. In the event a license is required, the Office of Export Control will submit a license application to the appropriate government agency